[Eng] Rounding

Screen Name

Rounding

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Summary

This feature is used to handle cases where the room charge results in a decimal amount

In some bookings, when calculating the room charge, a small decimal amount may occur, causing the folio balance to not equal 0. In such cases, the operation staff must report to HMS to perform an import that eliminates the decimal portion in order to proceed with the booking check-out.
HMS has implemented a solution that allows the operation team to quickly handle this situation autonomously. The team has added a 'Rounding' feature on the booking billing screen. When the 'Rounding' button is pressed, the system will automatically add a service charge equal to the remaining decimal portion, helping to balance the folio (balance = 0) and allowing the check-out process to proceed as usual.

Screen

User Guide

Access the Application Front Office => Reservation => Go to the booking's Billing screen => On the billing screen => Click the three-dot icon in the top-right corner => Select 'Rounding' => Confirm the action => The balance will be rounded to 0

Remarks

The Rounding feature will post a decimal amount as a charge using the transaction code: 1001 - Room Charge (M).
Since it uses the transaction code: 1001 - Room Charge (M), please note that it should only be used in cases where the decimal amount occurs in the room charge. For other cases, please contact the Customer Support team for advice.
If there are no folios with a decimal amount, the system will display the message 'No folios available for rounding.