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[Eng] Pay Debt

Screen Name

Post Payment

  1. Log in - Front Office - Account Receivable - Pay Debt

  2. Log in - Front Office - Account Receivable - Account - Select an account - Select ““  - Select “Post Payment

Summary

The Post Payment screen allows you to manage all AR transactions by Date, Invoice number, Folio Number and Reservation Number. You can search or post payment for a transaction.

Screen

Fields Description

[Filter] – Search criteria

  • Account: Select from the AR Accounts list of values

  • Transaction Type: Select a type of transaction

    • All: Show all transactions

    • Payment Only: Show payments only

    • Open invoice and open payment: Show both open invoices and payments

  • Time: Search for transactions during a period of time

  • Confirmation No: Enter the Confirmation Number

  • TA Rec Loc (Travel Agent Record Locator): Enter the Reservation Number from the Travel Agent’s system

  • Guest Name: Enter the name of guest

[Result] – Search results

  • Transaction Date: Posting date of the AR transaction

  • Folio No.: Folio Number of the AR transaction

  • Confirmation No.: Confirmation Number

  • TA Rec Loc: Reservation Number from the Travel Agent’s system

  • Invoice No.: Invoice Number

  • Guest name: Name of guest

  • Transaction Code: Code of the transaction

  • Open Debt: Beginning balance of the invoice

  • Paid Debt: Paid debt amount

  • Outstanding Debt: Outstanding debt amount

  • Reference: Reference note (if any)

  • Invoice Type: Mark the AR invoice issued from a deposit or payment

    • Deposit: post transaction before the guest check-in (with Reservation status is Reserved)

    • Payment: post transaction after the guest checked-in (with Reservation status is In House)

  • Payment Date: Payment date of debts

[Buttons] – Actions

  • Split: Split the AR transaction

  • Create Batch: Group a list of transactions of the same Company/Travel Agent to settle at the same time. See Create Batch for details.

  • Un batch: Un batch the group of transactions from the created batch.

  • Transfer: Transfer a transaction from a Company/Travel Agent’s account to another Company/Travel Agent’s account.

  • Paid Off: Pay off a transaction. See Pay Off for details.

  • Clear Batch: Remove a group of transactions for a Company/Travel Agent.

Remarks

N/A

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